UX Writing Best Practices

6 Best Practices of Effective UX Writing

The user interface provides a surface where the user interacts with your product to use it. The interface includes all design elements like images, labels, and text. When it comes to text, users should be able to understand the meaning of the textual content on the UI. Writing the textual content on the UI is an important skill, and is referred to as UX writing.

Below are a few UX writing best practices that will help you create concise and meaningful textual content for your designs. The result is an understandable content for users that ensures a smooth and pleasant user experience. 

You can take the help of ChatGPT to enhance your UX writing skills. See a list of practical and useful ChatGPT prompts for UX writing.

1. Remove Redundancy

Redundancy refers to a group of words (or phrases) that repeat the same meaning or idea. In UI, the redundant text is considered noise on the UI which causes distraction for users. It is a misconception that using two or three similar words will convey your message more clearly to the user. This is not the case. Doing so will divert you from conciseness and can distract your users. You must re-check your text to see if you have used any redundant words and remove them. 

Don’t: Create New Project

Do: Create Project

The word ‘Create’ is used to create something new, hence using an explicit ‘New’ label here does not give any additional clue to users.

2. Go for Numerals

You are encouraged to use numbers where required instead of writing them in words. Because the human eye can catch numerals very quickly and easily. If you write numbers in words then there is a chance that the user may not pick up the number. 

Don’t: You have three unread emails.

Do: You have 3 unread emails.

In the first sentence, ‘three’ is a number that is written in words. You will notice that on reading this sentence you might not catch up with the number of unread emails. But if you use the numeral, you can see it becomes easier to scan the number. 

3. Use First Person

In your text, you should not mention the user directly as this tone will be less personal. Instead, use a first-person approach which will be a more personalized tone, and users will take it more seriously. 

Don’t: The user must click the submit button to submit their application

Do: Click the Submit button to submit your application

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4. Avoid Using All-Caps

Do not write the entire sentence in capital letters as it will be difficult for your user to read it out. Secondly, the sentence written in capital letters doesn’t have a pleasant feeling for the user rather it might sound like you are trying to convey the message to the user in a harsh manner. So you must be very gentle and polite with your user and for this, you must avoid writing the entire sentence using caps.


Do: Change the style to italics  

5. Use Present Tense

While writing the text always prefer the present tense. Avoid using the future tense or past tense. By using the present tense you can create a live scenario that will influence the user’s mind that actions that the user will perform are occurring live and are associated with the present situation. 

Don’t: The song has been downloaded

Do: The song downloaded

You can see that the second sentence is in the present tense and directly reflects the action that is done after the user has clicked the ‘Download’ button.

6. Use Active Voice

Using passive voice usually makes sentences very long and it can distract users by making them bored and dull. So use an active voice which makes the sentence more concise and meaningful.

Don’t: The Publish button should be clicked if you have decided to publish your post

Do: Click the Publish button to publish your post

You can see that the passive voice version of the sentence is too wordy and difficult to understand. This type of sentence can make users confuse and annoy. Instead, if you use active voice, it is far better because it is more concise, meaningful, and easily understandable for the user.

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Follow the listed best practices of UX writing to provide a great user experience for your products. Although these practices look small and less important, these minor things can impact your designs negatively if ignored.

See more UX writing tips.

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